Submissions

Online Submissions

Already have a Username/Password for Journal of Kermanshah University of Medical Sciences (J Kermanshah Univ Med Sci)?
Go to Login

Need a Username/Password?
Go to Registration

Registration and login are required to submit items online and to check the status of current submissions.

 

Author Guidelines

1. Publication ethics

J Kermanshah Univ Med Sci is guardian for ethics in publication at all stages of publication process. Our criteria comply with the Committee on Publication Ethics (COPE) and international committee of Medical Journal Editors (ICJME) to provide clear principles and guidelines for editors, authors and reviewers.  

 Authors Responsibility

  • Authors should meet the criteria of authorship based on recommendations of International Committee of Medical Journal Editors (ICJME). Click here for more information
  • Authors should declare the whole or part of the manuscript has not been published or is not under publication in any other journal. If part of the article is published elsewhere and overlaps the current manuscript, the author is required to submit the published paper to the editorial board for decision-making.
  •  Authors are obliged to provide retractions or corrections of mistakes.
  • Authors also need to attach the approval of the ethics committee of their institution, in which ethical considerations have been confirmed, when their study sample includes human or animals.
  • Authors are also required to declare conflicts of interest. They should download the ICMJE Conflict of interest form from here, Open the form in Adobe Acrobat Reader, fill it out and then save it to computer. They should then submit it as supplementary materials during the manuscript submission.
  • Authors should provide access to data associated with their submitted manuscript on reasonable request. 
  • Authors should declare the financial support for the research.

Reviewer Responsibility

  • Confidentiality of the review, reviewers should be blind to author's name and affiliation and they should not retain or copy the manuscript. Click here for more information
  • Reviewers should have no conflict of interest with respect to the research, authors and financial supporter of the research. If there is any financial, institutional, collaborative or other relationship between the reviewer and author, they should alert the editor to withdraw their services for that manuscript if necessary.
  • Reviewers need to review the manuscript objectively in a timely manner and refrain from any prejudice.
  • Reviewers are ethically responsible to review manuscripts they have specialized knowledge about.  
  • Reviewers should mentioned relevant published papers which are not cited in the manuscript.
  • They should alert the editor to any published or submitted content that is substantially similar to that under review. 

Editorial board responsibilities:

  • Editor-in-chief has complete responsibility to reject/accept an article.
  • Editorial board should have no conflict of interest with respect to articles they reject/accept.
  • The editorial board should go after the best papers and authors without any bias. They should also ensure the confidentiality of the reviewer's and authors’ information and documents submitted to the board of editors.

Procedures for dealing with plagiarism and other unethical behaviors

  • Unethical behavior may be identified and brought to the attention of the editor and publisher by anyone at any time. Sufficient information and evidences are necessary in order to start an investigation.
  • When plagiarism is detected in a manuscript, complete analysis should be carried out. Having ensured the plagiarism, the paper should be retracted from the journal in the first volume and publicized afterwards. If any plagiarism or unethical act is detected during the submission or acceptance process, the authors will be notified and the manuscript will be rejected.
  • Authors should be given the opportunity to respond to any allegations. Any complaints to the journal should be analyzed immediately and the authors should be provided with a convincing response.

2.Types of Manuscripts:

J Kermanshah Univ Med Sci is welcome the following categories of articles:

Original articles: Novel findings that contribute to advancement of scientific knowledge in medical fields will be considered for publication as Original research article. These articles should be limited to a maximum of 10 printed pages, including a structured abstract (both in English and Persian) of not more than 250 words and 8 figures and tables (combined).

Review Articles: The results of various investigations in a given area of the medical sciences submitted by expertise in the fields, by invitation of the editorial board may be considered for publication as Review articles. These articles are not required to be divided into different sections but should have an abstract not more than 250 words and introduction sections. The number of references should not be less than 30. At least 10% of references should be results of the author investigations published in indexed journals.

Case Reports: These types of articles should introduce a novel and rare case and consist of Abstract (does not needed to be structured), Introduction, Case presentation, Discussion and References. Necessary documents such as 1-4 figures of case pathology reports and laboratory test reports should be included in submission package.

Brief Reports: New and important information resulting from limited studies but of the same level as original research article will be considered for publication as Brief Report. These manuscripts should have the same format requirement as full paper but should be limited to maximum 1200 words or maximum 3 printed pages including an unstructured abstract of not more than 100 words and 4 figures and tables (combined).

Letters to the Editor: Opinions on professional subject and comments to the recently published articles in the journal will be considered for publication as Letter to editor. Letters should not have subtitles and should be limited to 500 words including maximum 5 references without any tables or figures.

3. Preparation of manuscripts:

The manuscript should be organized as title page, Persian and English abstracts and keywords, introduction, materials and methods, results, discussion, conclusion, acknowledgment and references. The abbreviations should be defined as first come; and data should be presented in SI units.

Title page; should include the title, the authors names, affiliations, addresses, telephone and fax numbers and e-mail of corresponding author. Title should be concise and informative and provide the full postal address of each affiliation including the country name; clearly indicate who is willing to handle correspondence.

Abstract: A concise and factual abstract is required in both Persian and English (maximum length in each language 250 words). It should be structured as background, materials and methods, results and major conclusion followed by 3-5 keywords. Use terms from the medical subject heading (Mesh) list of indexmedicus (http://www.nlm.nigh.gov/mesh/mbrowser.html) for keywords. Authors need to be careful that the abstract reflects the content of the article accurately.

Introduction: This section states the objectives of the work and provides an adequate background avoiding a detailed literature survey or a summary of the results.

Materials and methods: This should include exact methods, observations or experiments and must refer to the research methodology, subjects and controls, their selection, age, gender and other relevant characteristic, lab materials and tools and their validity and reliability. Statistical methods must be mentioned and specify any general computer program used. The Info system used should be clearly mentioned. If an apparatus is used its manufacturers name and address should be given in parenthesis. If the method is established given reference but if the method is new, given enough information so that another authors is able to perform it. If a drug is used, its generic name, does and route of administration must be given. For patients, sex, age with mean age standard deviation must be given. The results of research involving human subjects will be published only if such research has been conducted in full accordance with ethical principles and a statement describing approval by the Institutional Ethical Committee is required. Studies involving experimental animals must include a statement indicating guidelines were followed for the care and use of the animals.

Results: It must be presented in the form of text, tables, figures and schemes. The contents of the tables should not be repeated in the text. Instead a reference to the tables number may be given. This section should be concise and must not repeat other parts of the manuscript.

Discussion: This should emphasize the present findings and the variations or similarities with other work done in the field by other researchers. The detailed data should not be repeated in the discussion again. Emphasize the new and important aspects of the study and the conclusion that follow from them. It must be mentioned whether the hypothesis mentioned in the articles is true, false or no conclusions can be derived.

Conclusion: It should include the outcome of the research.

Acknowledgment: All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section. It should include persons who provided technical help, writing assistance and department head that only provided general support. Financial and material support should also be acknowledgement.

Tables: Should be submitted in limited number with the captions placed above. Do not submit tables as photograph.

Figures: Should be in limited numbers with high quality artwork. The captions should be placed below. The same data should not be presented in tables, figures and texts simultaneously.

References: Authors are responsible for the accuracy of all references. References should be numbered consecutively as they occur in the text in the parenthesis and listed numerical in the bibliography based on Vancouver style. All references include Persian or any other languages should be written in English. In this regard paper title should be placed in [ ] and at the end of title written (original language such as Persian). If Persian references are a journal, its English name should be mentioned. Authors are recommended to use reference manager software such as Endnote prefers the references. The references should provide the following information as stated in the presented models as follow:

A. Journal: surname and initials of authors (in the case of seven or more authors the names of the first six authors followed by et al should be listed). Title of paper. Title of journal. Publication year; volume (issue number). Related pages.

Examples:

Persian: Hessami MA, Fakhri M. [the study of the patients with thorax injury in kermanshsh tram center 2002-2005 (Persian)]. Behbood 2008; 12(2): 171-9.

English: Lytle BW, Blackstone EH, Loop FD, Houghtaling PL, Amold JH, Akhrass R, et al. Two internal thoracic artery grafts are better than one. J Thorac Cardiouasc Surg 1999; 117(5): 855-72.

 

B. Book: Surname and initials of authors. Title of book. Publication sequence. City of publication; publisher Publication year: related pages.

Examples:

Persian: Rezaei M, Moradi B. [Research method generalities in medical sciences (Persian)]. 1st ed Kermanshah: Cheshme Honar va Danesh 2004; 20-5.

English: Billette J. Cardiac electrophysiology. 2nd edition. Philadelphia: W.B. Saunders Company 1995; 216-28.

C.A chapter in a book: Surnames and initials of section authors Chapter title in: surnames and initials of book authors. Book title. Publication sequence. City of publication; publisher Publication year: related pages.

Example: Mollens TE. Analysis of in vivo complement activation In: Herzenberg LA, Weir DM, Blackwell C. Weirs handbook of experimental immunology. 5th ed. Boston: Blackwell science 1997;78-80.

D. Translated book: Surnames and initial of authors Book title. Surnames and initials of translators. Publication sequence. City of publication; publisher Publication year: related pages.

Example: Foster T. diagnosis and treatment principles of orthodontia. Lajevardi S. (Persian translator). 1st ed. Tehran: Hayyan Cultural and Publication Company 1996; 33-51.

E.Thesis: Surname and initial of author. Thesis title. Academic certificate. City of education; faculty name. university name. education year: related pages.

Example: Rezaei M. [Estimation of Mixture distribution parameters in survival analysis and its application in kidney transplantation (Persian)]. PhD thesis in biostatistics. Tehran: Medical Sciences Faculty Tarbiat Modares University 2004; 55-82.

F. Electronic References:

A. Electronic Journal: Surname and initials of authors. Paper title. Running title of electronic journal. Type of media that in this case (electronic journal) should be written [serial online] publication year and month: volume (issue): [pages or screen number]. Available at. Web site address. Availability date.

Example: Morse SS. Factors in the emergence of infectious disease. Emerg Infect Dis [serial online] 1995 Jan-Mar; 1(1): [24 screen]. Available at: URL: http://www.cdc.gov/ncidod/eid/eid.htmscreens[cited juns 5 1996].

B. Refer to site. Surnames and initials of authors. Paper title [availability date]. Available at: web site address.

Example: Brjens G. Bipolar disorders: Calming the storms [cited Oct 18 2008]. Available at: URL: http://www.ncpamd.com/bipolar.htm.

4. Abbreviations and symbols: Use only standard aberrations. Avoid using them in the title and abstract. The full term for which an abbreviation stands should press its first use in the text unless it is a standard unit of measurement.

5. Ethical guidelines: Ethical considerations must be addressed in the materials and methods section. 1) Please state that informed consent was obtained from all human adult participants and from the parents or legal guardians of minors. Include the name of the appropriate institutional review board that approved the project. 2) Indicate in the text that the maintenance and care of experimental animals complies with national institutes of health guidelines for the humane use of laboratory animals or those of your institute of agency.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  3. Where available, URLs for the references have been provided.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
 

Copyright Notice

The entire content of the Journal of Kermanshah University of Medical Sciences is protected under international copyrights. This journal is for your personal noncommercial use. All authors transfer copyright to the journal and we acknowledge the right of users to read, download, copy, distribute, print, search, or link to the full texts of these articles under the CC BY-NC license.

 

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.